Held at 7:30 PM on 9th February 2006 at the Royal Oak.
Gillian Bradley & Jonathan Harvey (Sofa)
Luke Cartey (Treasurer, Postscript Editor & Internet Officer)
Caroline Berry
Philip Alderton
Alistair Green (Secretary)
Sarah Berman (Membership Secretary)
Jacqueline Bradley
Andrew Freer (SSAGO Representative and Quartermaster)
Hannah Mycock (Chair-Elect)
Michael Ramsden
Meeting started at 19:42.
Unanimously approved.
Andrew: As decided at the last F&GPC, the old receipts have been taken out of stores. However they have not been destroyed yet as St John's College shredder is broken. Jacqui says that she might be able to shred them at work.
Sarah: There was no evidence found for Old Members' membership fees going up, so Old Members who have paid too much have been offered either a refund or a discount on Winter Walking. We will decide at the end of the term what we are doing about next year.
Well, it seems to be going OK. Nobody's died. Plans for the rest of the term: First Aid next week. Pancakes will probably be in Gillian's kitchen. No room is booked for the TGM yet. Phil suggests a "safari" TGM. Sarah offered to book a room in Queen's if required. Andrew thinks we could hold both the meeting and the meal in The Big Bang.
As yet, partly due to my own ineptitude and hectic lifestyle, and partly due to only just having got the book (though I still don't actually have it, as it has been abducted to be written up some more), plans for next term are sadly lacking.
Thus far, definite plans are that the TGM and Dinner will be in 8th week, and 7th week will be croquet run, organised and generally-sorted-out-so-that-I-don't-have-to-worry by Roger.
The other plans that are being considered are:
The pipeline is in the early stages of construction, and is purple/lilac with green accentuations.
Current account balance £817.06 (=1010lots1lots1 in base 5)
Equipment fund £186.43, going up by about £40 per year.
Events account £86.74, which is the same as it was before Winter Walking.
I am re-writing the treasurer's file to update it.
We are registered with the Proctors.
The minutes of the Trinity Term 2005 TGM, which we were supposed to be approving at this meeting, have still not been found. Action: Alistair to ask Hayley and Roger if they have them.
I have the folder; I haven't read it because I've got other stuff to do and the Internet is still in existence. There are three of us going to the Chocolate Rally, and I am going to the Reps' Meeting - yay!
There is an amendment to the amendment which will be brought up at the meeting on Sunday. Keith has asked me to raise the point that it doesn't properly amount to an amendment to the amendment. The issue is that we were dropping a clause that said we would gain approval from the Scout & Guiding Associations before changing the constitution - and since we didn't get approval to make this change, the change was not made and so we can't change it back! The Scout & Guiding Associations have raised the issue, and they don't approve of the clause being dropped. So the amendment is to go through all the changes we made last time, with the exception that we are no longer not seeking the approval of the Scouting & Guiding Associations. Therefore, Keith has asked me to point out that it is not actually an amendment, only an adjustment to the amendment.
We could have had postal votes, but it's too late now.
Action: Don't volunteer to run a rally!
Possible Abolition Of Scout & Guide Liaison Officer's Post:
Combining it with Membership Secretary makes sense. We should add a link and email address on our web site. There should still be a separate email address for the SaGLO.
It could possibly be a separate post which goes to the Membership Secretary if no-one else volunteers. But this could make recruiting a Membership Secretary harder.
Action: Sarah to draft a constitutional amendment. Keep the post, but the Membership Secretary will take it by default if no-one else volunteers. Normally the SaGLO will be elected at Michaelmas, but they may be elected at any TGM if the post is unfilled.
Account of OUSGG's activities in 2004-5:
Chris Seward wants one for the ex-members' newsletter.
Sarah suggests that the Secretary should do it every year.
Action: Write this into the secretary's file (unanimously approved). Alistair to write it this year.
Phil has lost the game.
Jacqui suggests that current members should get the Ex-Members' newsletter too. Consider writing up the period from Hilary to Hilary instead of an academic year in future.
Luke wants to be Michaelmas Term chair!
Gillian: Beth (a visiting American student) has paid £5 for 1 term's membership - is this OK? Unanimous yes. Action: Sarah to issue Beth with a membership form.
Jacqui wants to suggest a joint event with local scouts / guides via [faff] list.
Andrew suggests a safari supper on a Friday or Saturday - email Faff.
CRB: Sarah needs to sort this out - 7th week? Will arrange mutually convenient time with network lady.
Andrew: Does anyone want to play squash? Luke says yes.
Meeting closed at 20:21.